DataParser for Education

Easily comply with Education Record Retention Regulations

Regulated educational institutions are required by law to retain, archive, and supervise certain student records and electronic communications. DataParser automatically brings regulated records into email archives and compliance repositories while maintaining compliance metadata and chain of custody.

FOIA

FERPA

 

DataParserDataParser helps Education organizations stay compliant

Since 2001, DataParser has helped education organizations quickly and easily maintain compliance with electronic messaging regulations. DataParser was designed to help facilitate regulatory compliance by using your current infrastructure by extending your existing email archive to capture various content types and communications channels, including social media, instant messaging (IM), mobile, Cloud-based files and collaboration platforms like Slack, Teams, and Zoom. Once messages and content from these platforms are ingested into your archive or cloud storage endpoint, they can be retained according to retention rules, supervised for compliance and searched during electronic discovery.

Comply with these Regulatory Recordkeeping Regimes:

The Challenge: Educational Institutions Must Retain Electronic Records and Certain Communications

Regulated educational institutions are required by law to retain, archive, and supervise certain student records and electronic communications. Government regulations such as the Family Educational Rights and Privacy Act (FERPA), Individuals with Disabilities Education Act (IDEA), State recordkeeping rules, and Private College/University Record Retention Policies lay out specific mandates around records and electronic communications that must be retained, including those taking place over social media, mobile devices, and messaging platforms. The failure to comply with these rules can lead to fines, enforcement cases, and litigation against Education sector institutions and organizations.

The Solution: DataParser Assists Education Institutions Meet Data Privacy and Record Retention Regulations

How do educational institutions retain and archive records and electronic communications in order to meet various compliance regulations? Most messaging compliance solutions only capture email communications and fail to capture other data sources that contain student’s critical, sensitive communications or Personally identifiable Information (PII). DataParser helps Education organizations quickly and easily gain compliance with messaging regulations by leveraging existing infrastructures and configuring DataParser to automatically collect data and deliver it to the existing archive or storage repository.

Supported Data Sources

DataParser is a modular software solution designed to meet Compliance, Legal, Security and IT requirements. Chats, Online Meetings, Documents, Data feeds, Collaboration Platforms and Databases are supported. DataParser handles the collection from the source, formatting of the data and delivery to an archive, eDiscovery platform or storage repository. 17a-4 partners with all data source providers to ensure continuous support of new features.  17a-4’s software team has streamlined the development of new interfaces.  Please get in contact if you are using a platform not listed below and would like us to add it to our DataParser roadmap.

Benefits of DataParser for Education Institutions

Avoid fines, penalties, and enforcement actions under FERPA, IDEA, FOIA
Mitigate risk involving internal investigations, data breaches, external audits, lawsuits or intentional Research & IP theft
Reduce regulatory compliance related costs including fees for outside counsel, ongoing legal matters and data productions
Create a central data repository for communications and PII to enable data intelligence and analytics